In case you have been infected with COVID-19, have been identified as a close contact person, or are unable to attend the class due to symptoms, please provide a report to Saitama University by entering required information in the “【Student】COVID-19 Reporting Form”　(*Reference:How to report when infected with COVID-19)　based on the “COVID-19 manual for students (English) ”. Furthermore, please directly contact the professor in charge of the class with the following information.
　Professors are in charge of multiple classes and students, so please do not forget to write the class name, student number and your name. Contact information can be found  in syllabus or WebClass for each class.
　In addition, when self-isolation period instructed by the health center or the hospital care period is over, please report this fact to the professor immediately.

※Note※
・If you are unable to attend the class because you are infected with COVID-19, designated as a close contact person, or have symptoms that suggest COVID-19 infection, you will not be disadvantaged in your grade.
・If you are feeling sick related to COVID-19, you can contact the professor in charge of your class when you have recovered. Please take it easy and try to recover your health.
・Due to consecutive classes, a professor may not be able to respond immediately. But please be assured that you will not be disadvantaged in your grad even if you cannot receive an immediate response from your professor.

【Examples of e-mails when contact your professors】

To: 　Professor’s email address

Subject: 　(Student Number)  I have been infected with COVID-19.
     　　　   (Student Number)  I was identified as a close contact of COVID-19.
    　　　    (Student Number)  I have symptoms that suggest COVID-19.

Body example①-⑴: In case you have been infected or become a close contact person
Prof. XXXX,
I am [student number], [faculty(Graduate) affiliation], [grade], and [name] who is taking [class name].
I have been infected COVID-19 ((or) become a close contact person), and have received instructions from the health center to self-isolate at home from **/**/2022 until **/**/2022.

Body example①-⑵: In case you have been infected or become a close contact person but any specific instruction about the self-isolation period hasn’t given by the health center
Prof. XXXX,
I am [student number], [faculty(Graduate) affiliation], [grade], and [name] who is taking [class name].
I have been infected COVID-19 ((or) become a close contact person), but I haven’t received any instructions from the health center about the self-isolation period yet. Now, I would like to inform you you that I can’t attend the class at this time. And I will contact you as soon as possible once I receive instructions from the health center regarding the self-isolation period.

Body example②: In case you I have symptoms that suggest COVID-19
Prof. XXXX,
Iam [student number], [faculty(Graduate) affiliation], [grade], and [name] who is taking [class name].
I have symptoms that suggest COVID-19, and I’m not feeling well currently so I can’t take classes online; therefore, could you please tell me any make up approaches to cover my absent classes until my fully recovery.
 
Body example③-⑴: In case you are in good condition but you have been infected or become a close contact person
Prof. XXXX,
I am [student number], [faculty(Graduate) affiliation], [grade], and [name] who is taking [class name].
I have been infected with COVID-19 (or become a close contact person) and have received instructions from the public health center to self-isolate at home from **/**/2022 until **/**/2022. But I am in good condition now and able to submit my paper or take class online. So please give me instruction of how to take the class during my self-isolation period.
 
Body example③-⑵: In case you are in good condition but you have been infected or become a close contact person, and any specific instruction about the self-isolation period hasn’t given by the health center
Prof. XXXX,
I am [student number], [faculty(Graduate) affiliation], [grade], and [name] who is taking [class name].
I have been infected with COVID-19 ((or) become a close contact person) but I haven’t received any instructions from the health center about the self-isolation period yet. Now, I would like to inform you you that I can’t attend the class at this time. And I will contact you as soon as possible once I receive instructions from the health center regarding the self-isolation period.
But I am in good condition now and able to submit my paper or take class online. So please give me instruction of how to take the class during my self-isolation period.

Body example④：In case your health condition recover
Prof. XXXX,
I am [student number], [faculty(Graduate) affiliation], [grade], and [name] who is taking [class name].
I couldn’t attend the class from **/**/2022 until **/**/2022 due to illness caused by COVID-19. My health condition has recovered and will be able to attend the class from **/**/2022. Please instruct me on alternative arrangements for classes during the period of suspended attendance.