【After Arrival 】During your stay at Saitama University (STEPS_2025Fall)

※This page is the private website for STEPS students.

1. Submit your residence card information

Please report the 12-digit alphanumeric code on the upper right corner of your residence card and your period of stay (date of expiration).

>> https://forms.office.com/r/mwmjL9QSKa   *by October 3rd

 

 

2. Orientation materials

The materials used during orientation are posted here. Please refer back to them as needed.

Sakura Ward Office Procedures

1) Notification of Change of Residence 住民異動届　Sample / 記入例

2) Questionnaire to show the Ward office staff 桜区役所の職員のみなさまへ　Format

3) What to do at the Ward office 区役所手続き説明（写真付き）

4)【手続きガイド・日本語】日本で生活するために

5)【First Steps in Japan・English】How to live in Japan
Coop Insurance

Coop Insurance paperwork Sample  コープ保険書類記入例 
Course Registration

1. Campus Squre : Student Web system. You can register for courses, check your student status and your grades, etc.

    Campus Square login screen 

　Campus Square User Manual

2. Web Class : Learning Management System. You can receive lecture materials and submit answers for tests and reports, etc.

    Web Class login screen

　Web Class User Manual 

3. Course Add and Drop Request Sheet *When submitting, please include your student number and your name in the file name.

4.The materials used in the orientation

　- Office of International Affairs 　

　- The following presentation materials are stored here.  *Login with a SU account is required to view them.

     Faculty of Liberal Arts / Faculty of Economics / Multicultural Co-learning Course / Center for English Education and Development 

       *Materials from Faculty of Science are  in preparation.

　(For reference) Courses for STEPS Students

5.  Attendance on the Web login screen

     Attendance on the Web Manual 

 

3.Opening a Bank Account

This process can only be done after completing your procedure at the ward office.  

Bank accounts are mandatory for JASSO scholarship recipients. Other students who wish to open a bank account may do so as well. Please download the app and apply for bank account from the app. Read the instructions carefully. We go over any questions at the orientation. 

Instructions:

Please read the manual. If you are unsure how to answer some questions, the manual will help.

guide_en_detail.pdf

お手続きの流れ－ゆうちょ銀行

Refer to the instructional video, available in languages below.

Japanese 

English

Chinese

Vietnamese

Required

Passport, Residence card, Student ID  

App Information

ゆうちょ手続きアプリ－ゆうちょ銀行

If you have trouble downloading the app, you may need to change your app store region to Japan.

After Applying

You will receive a cash card by mail within 2–3 weeks.

JASSO scholarship recipients

Once you receive your cash card, please bring it to the Office of International Affairs

 

If you cannot download the app, you can also apply for a bank account through this link.

To print the documents, please send them to inbound@gr.saitama-u.ac.jp.

You will need to bring the printed application to the post office.

 

 

4. Frequently Asked Questions
Question  Answer

I need the signature and seal of the representative from Saitama University on the documents I will submit to my home university. How should I make the request?

 

 Please send the form to “inbound@gr.saitama-u.ac.jp” via email, as we will return it with an electronic signature and seal.

Can a Student Discount Certificate for Japan Railways (学校学生生徒旅客運賃割引証/学割証) be issued to STEPS students ?

 

Student Discount Certificate allows students to purchase regular tickets for JR trains at a 20% discount when the trip is longer than 100km one-way.

However, this certificate cannot be issued to non-regular students such as non-degree students (=STEPS students) in accordance with JASSO regulations.

I would like to make an appointment with the international student advisor.

 

Please check this page.

 

What should I do with the documents I received at the ward office? 

Refer to this link. 

What should I do with the postal mail I received?   

Refer to this link. 

 

5. JASSO Scholarship 

Please make sure to do the following every month.

1)Submit report by 5th of every month via below forms.

Monthly JASSO report

2)Come to sign the attendance sheet at the International Exchange Office by the monthly due date.

 

You can check the due date for the signature and the scholarship payment date from here.

Scholarship Transfer Schedule 

 

6. After the STEPS program ends

1) Date of Moving out for I-house

 February 13, 2026 (For Students studying for 2terms/1semester)

 Early August, 2026 (For Students studying for 4terms/2semesters)

We do not recommend staying in Japan for more than one month after the program. This is because your residence card becomes invalid upon completion of the program, regardless of the expiration date printed on it.

While Japanese immigration may allow a short grace period for departure preparations, this is generally understood to be a few weeks only. Additionally, please note that once you leave the I-House, you will be removed from the National Health Insurance, which covers medical visits. To avoid complications, we strongly recommend that you plan to leave within one month after the program ends.

 

2) Grade Announcement

 February 17, 2026 (For Students studying for 2terms/1semester)

 Late August, 2026 (For Students studying for 4terms/2semesters)

Once your grades are finalized, we will email them to you and your home university coordinator as attachments, along with a certificate of enrollment for STEPS program at Saitama University.

 

<For Reference>

Academic Calender 

Gradeing System